The Ramsar Convention on Wetlands

The 9th Meeting of the Conference of the Contracting Parties

Exhibition Space at COP9

The National Organising Committee for COP9 has arranged exhibition space for Contracting Parties, individuals, NGOs, and institutions that are interested in putting up an exhibit. Please note that the exhibiting space will be charged at a reasonable fee to meet some of the costs.

Exhibition space available

An exhibition booth is 3m x 3m (9 m2) equipped with:

• 2.5 x 1m dividing panels
• Counter
• 2 chairs
• Waste paper basket
• Fascia names
• Lighting
• Power sockets/outlets

Each booth of 9m2 is available at US$500.

The maximum area that can be requested is 45m2 or five adjacent booths.

All those interested in an exhibition space at COP9 must make a reservation before the deadline of 30th September 2005.

Reservations for exhibition space should be sent by e-mail or fax to the address on the attached form. The form can also downloaded from the Ramsar Web site in Word or PDF formats.

Conditions for use of the panels and stands

Exhibitors are responsible for mounting their exhibits. This must be done on Monday 7th November 2005, from 4 p.m. (16:00h.) (the evening before the conference begins).

Exhibitors have a maximum of 4 hours to remove their materials after the official close of the conference on Tuesday, 15th November 2005. After this time all materials will be removed by the cleaning staff.

The organizers of the meeting are not responsible for the loss, disappearance or damage of material used in the exhibits. It is suggested that each exhibitor takes responsibility for insuring exhibition materials.

If the material provided by the conference supplier is damaged owing to incorrect use, the exhibitor must pay the cost of the damaged material.

Form of payment and cancellation

Payment for stands must be made in full by credit card or bank transfer at the time of application for space. The organizers will confirm requests in writing upon receipt of payment.

Given the limited number of stands, priority will be given to requests with payments in full.

If a reservation is cancelled before 30 September 2005, 50% of the payment will be reimbursed. After this date, reimbursement will only be possible if another exhibitor is willing to take over the space made vacant by the cancellation.

Technical details and shipping of goods

Participants who reserve exhibition space will receive additional information about the materials used for the panels, the structural elements and other equipment available and the plan showing the location of the stand. They will also receive banking instructions and information about how to ship material to Kampala if they will not be able to transport it themselves.

Form for reserving exhibition space at COP9

Please send the form by e-mail to: kyambadder@ugandawetlands.org
Or by fax to: +256 41 348772 - attn: Richard Kyambadde

For further information about the Ramsar Convention on Wetlands, please contact the Ramsar Convention Secretariat, Rue Mauverney 28, CH-1196 Gland, Switzerland (tel +41 22 999 0170, fax +41 22 999 0169, e-mail ). Posted 27 July 2005, Dwight Peck, Ramsar.